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Following
completion of one (1) qualifying pay period, a full-time employee
shall accrue eight (8) hours of credit for sick leave with pay.
Thereafter, for each additional qualifying pay period, eight
(8) hours of credit for sick leave with pay shall be accrued. |
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Employees who are appointed less than full time shall accrue
credit for sick leave with pay on a pro-rata basis.
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Sick
leave may be accumulated without limits, and no additional sick
leave with pay beyond that accumulated shall be granted, except
as provided for in provision 19.24. |
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An employee shall be responsible for promptly reporting an
absence to the appropriate administrator.
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An employee
shall be responsible for promptly completing and signing the
campus absence form and returning the absence form to the appropriate
administrator or his/her designee. |
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An employee may be required to provide a physician's statement or other appropriate verification when absent five (5) or more consecutive days due to illness/injury. |
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When
the appropriate administrator has reasonable cause to believe
there has been an abuse of sick leave, an employee may be notified
that he/she is required to provide a physician's statement or
other appropriate verification for any future absences. |
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Under
no circumstances may an employee be granted sick leave for days
during which the employee is laid off, or on a leave of absence
without pay, or during periods when the campus or department
is closed and the employee is not required to work. |
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An employee
on vacation who becomes ill or injured and submits a physician's
statement or other appropriate verification may request his/her
vacation leave for such days be converted and charged to his/her
accumulated sick leave. Such requests shall not be granted during
any period after notice of pending separation. |
| Absences Chargeable to Sick Leave |
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19.10
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The use of sick leave may be authorized by the President
only when an employee is absent because of:
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| A. |
illness
or injury; |
| B. |
exposure to
contagious disease; |
| C. |
dental, eye,
or other physical or medical examinations or treatments
by licensed practitioners; |
| D. |
illness or
injury in the immediate family; |
| E. |
death of a
person in the immediate family; and/or |
| F. |
childbirth
or disability related to pregnancy. |
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"Immediate
family" shall mean a close relative or person residing
in the immediate household of the employee, except domestic
employees and roomers. |
| 19.12 |
Sick
leave for family care is primarily for emergency situations.
Up to five (5) days of accrued sick leave credit may be used
for family care during any one (1) calendar year. The appropriate
administrator may authorize the use of additional sick leave
for family care. |
| 19.13 |
The
President may authorize up to forty (40) hours of accrued sick
leave for bereavement pursuant to provision 19.10.E. When one
(1) or more deaths occur in a calendar year, up to forty (40)
hours of accrued sick leave credit may be authorized for each
death. |
| 19.14 |
Any
disability caused by, or contributed to by, pregnancy is a justification
for the use of sick leave and should be handled in the same
way as illness or injury. A female employee in work status is
entitled to use sick leave for childbirth and any period immediately preceding or immediately following the birth of the child provided the employee presents a physician's verification that she is medically unable to work. |
| 19.15 |
A female
employee on a maternity leave pursuant to Article 22, Leaves of Absence Without Pay, of this
Agreement shall be entitled upon return to work status to use
earned sick leave for the period of time she was disabled immediately
prior to and immediately following childbirth. Earned sick leave
shall only be charged for workdays in such a period of time.
A physician's verification that the employee was medically unable to work is required for the use of this sick leave. |
| 19.16 |
Upon
request by an employee, the President may authorize the use
of unpaid sick leave or the use of vacation for an employee
who has exhausted his/her accumulated sick leave. |
| 19.17 |
An employee
may be required to undergo a medical examination as directed
by the President if the President questions the employee's ability
to perform his/her required duties. When such an examination
is by a physician selected by the Employer, the CSU shall bear
the cost of such medical examination. Time required to travel
to and from the physician's office and time spent at the physician's
office shall be considered time worked. |
| 19.18 |
In the
event an employee disagrees with the medical findings of the
CSU-selected physician, the employee shall have the right to
examination by a physician of his/her choice. The employee shall
be required to bear the cost of such examination. The President
shall consider the medical report from the employee's physician. |
| 19.19 |
When
an employee has restricted ability to carry out his/her duties
due to illness as indicated by medical evidence, or when an appropriate
administrator observes an employee unable to perform his/her
duties, the President may direct an employee to take sick leave. |
Supplement to Industrial Disability
Leave
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| 19.20 |
Upon
written notification to the CSU by an eligible employee, he/she
may elect to supplement Industrial Disability Leave (IDL) payments
with charges to his/her accrued sick leave. Such an election
shall be made no later than fifteen (15) days after the report
of the injury for which IDL is being paid. |
| 19.21 |
Such
supplement shall continue until the employee has exhausted his/her
accrued sick leave or until the employee provides to the CSU
written notification he/she wishes to discontinue the supplement.
Such a notice shall be provided fifteen (15) days prior to the
effective date of such a discontinuation. |
| 19.22 |
Such
a supplement to IDL payments shall not result in the employee
receiving a payment in excess of his/her regular salary or wage. |
| 19.23 |
All
payments received by an employee while on IDL shall be subject
to mandatory and authorized voluntary deductions. |
Catastrophic Leave Donation Program
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19.24
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Any CSU employee who accrues vacation or sick leave
credits may voluntarily donate either of those credits
to any other CSU employee on the same campus if the
recipient employee has exhausted all accrued leave credits,
i.e., sick leave, vacation, and CTO due to a catastrophic
illness or injury. Catastrophic illness or injury is
an illness or injury that has totally incapacitated
the employee from work.
The following provisions shall apply:
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| A. |
An
employee, his/her representative or the employee's family
member must request the employee's participation and provide
appropriate verification of illness or injury as determined
by the campus President. The President shall then determine
the employee's eligibility to receive donations based
upon the definition provided above. |
| B. |
An incapacitated
employee may elect to defer a request to participate during
a period of Industrial Disability Leave eligibility. |
| C. |
Employees may
donate a maximum of forty (40) hours of leave credits
per fiscal year in increments of one hour or more. Donations
are irrevocable. |
| D. |
Donated leave
credits may be used to supplement only Industrial Disability
Leave, Non-Industrial Disability Leave or Temporary Disability
payments from the Third Party Administrator upon
the application for the appropriate disability benefit by an eligible employee.
The total amount of leave credits donated and used may
not exceed an amount sufficient to ensure the continuance
of the employee's regular monthly rate of compensation. |
| E. |
The total donated
leave credits shall normally not exceed an amount necessary
to continue the employee for three (3) calendar months calculated
from the first day of catastrophic leave. The President
may approve an additional three-month period in exceptional
cases. The leave should not be deemed donated until actually
transferred by the campus record keeper to the record
of the employee receiving leave credits. |
| F. |
For employees
whose appointments have not been renewed, donated time
may not be used beyond the employee's appointment expiration
date in effect at the beginning of the disability. |
| G. |
Only vacation
and sick leave credits may be donated. |
| H. |
Donated leave
credits may not be used to receive service credit following
a service or disability retirement. |
| I. |
Any CSU union
may solicit leave donations from bargaining unit employees
for direct transfer to employees eligible to receive such
leave credits. |
| J. |
Catastrophic
illness or injury may also include an incapacitated member
of the employee's immediate family if this results in
the employee being required to take time off for an extended
period of time in order to care for the family member
and the employee has exhausted both all of his/her accrued
vacation credits and all of his/her accrued sick leave
credits which may be used for family care in accordance
with the appropriate collective bargaining agreement.
Only donated vacation credits may be used for such family
care catastrophic leave. Immediate family member shall
be defined in accordance with the definition contained
in the sick leave provisions of the collective bargaining
agreement covering the recipient employee. |
| K. |
The provisions
of this program shall be subject to the grievance procedure
contained in the collective bargaining agreement covering
the grieving employee. |
| L. |
Pledged leave
credits will be formally transferred to the recipient
employee only at the end of a pay period, and then in
chronological order of the dates actually pledged. This
will insure that any unused leave credits are never actually
transferred until they can in fact be used by the recipient
employee. In the event that an employee is unable to use
all pledged credits in a pay period, the most recently
donated leave credits which cannot be utilized will then
never formally be transferred, thereby guaranteeing that
they are in no way lost by an employee who wants to donate
them in order to help a co-worker who needs the credits. |
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